I am the treasurer of the news paper club at my university in New York State. We are given a budget by the university's Student Senate which rules over all of the school's clubs. We regularly send papers to be printed at a print shop in the town next over. The cost for these papers varies based on how big the paper is and how much of it is in color. We printed seven editions of our paper throughout the year and received two invoices. As the treasurer of a club, I was informed that the Business Office (they hold the accounts of all clubs so all invoices go through them) will send any invoices our club receives to the club's treasurer and president to approve. They need two people to confirm that an invoice is legitimate. Since I only received requests to approve two invoices for printing seven editions, I assumed that the method of billing for the print company was to keep a running tab and to send us bills at regular intervals. Each of these bills was for about 550 dollars and we started the year with a budget of more than 3000 dollars in our account. Nothing to be worried about, right?. I was recently informed that our club is one thousand dollars in debt. Apparently we had seven invoices billed to our account. Two of these were sent to Student Senate for approval (They don't know what we spend our money on). Three were not sent to anybody for approval. It seems obvious after the fact that there would be one invoice per printed edition, but I only had the two invoices to work off of. I received no other training besides how to use Senate's budget forms. Student Senate paid our debts, but now they are holding us accountable. Whatever debt we don't fund-raise this year will be carried over to our budget for next year which will be minuscule because we were so 'irresponsible' this year. I understand this is not the type of question usually asked on this website, but I don't know what to do. Can they hold us accountable for bills the Business Office didn't inform us about?