Employee using fuel card for personal use

Discussion in 'Growing and Managing a Business' started by G33kman, Jul 9, 2013.

  1. G33kman

    G33kman
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    Ok so we have noticed that one of our fuel cards have been being used at really odd times (late at night or places that we don't go to fill up with gas) so we're going through our records to try and find the times and places that the card was used.
    All our employee's that use the cards have their own numbers but we know that the employee in question has another employee's number as we let him use it before we got him his own number...
    What we're trying to do is go through the records and find the times and places that the card was used when it wasn't suppose to. What we want to know is what do we do when we gather all this information?
    What do we have to do to go after this employee when we call the police and report the theft?
     
  2. platnumcn

    platnumcn
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    You should not let people without contact information to use such important financial tool. He might have left you with a lot of losses before you know it. And you just caught him in the fuel card, what if he has something wrong elsewhere as well. You always should have a strong background check before hiring an employee. Such issues are bound to happen, if you do not make that move.
     
  3. ronjack

    ronjack
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    Put him behind bars and set an example by letting each and every employee in your concern to know about it ;) .
     
  4. shane

    shane
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    You will likely need proof to press charges or to get a conviction. Just because you know he had access to the other employee's code doesn't mean that you can prove it was him. I would gather the records as you describe, and if you have real-time access to the account information watch for it to happen again. Then immediately get video footage from the gas station so you have hard proof. If you alert the cops right away, they will likely recommend that you have the code changed. I would lay a trap for him so you have proof before going to the police. Footage of him putting fuel into his vehicle would be very good evidence. Hopefully you also have a written policy in place that he signed saying that the card is only to be used for business use - otherwise he can claim that he was given the card to use at any time he wanted (the fact he was having to use someone else's code helps fight this argument, but he could try to use that as a defense). Having the documented proof will also help avoid a wrongful termination suit when you fire him.
     
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